We the presidents of the cricket leagues in New York Cricket Region, in order to facilitate the proper administration of cricket in the Region as organized by the United States of America Cricket Association, Inc., do hereby establish this constitution as the ultimate authority of cricket in the Region.

The name of the organization shall be the New York Cricket Region hereinafter referred to as the Region. New York Cricket Region is incorporated as a Not For Profit Corporation in the State of New York under Section 402 of the Not For Profit Corporation Law.

• To promote, encourage and develop interest in the game of cricket throughout New York Region.
  
• To install a regional administration, which will govern, all cricket in the region and make appropriate rules and regulations with the cooperation of the Executive Council and committees.
  
• To introduce and maintain the game to elementary and high schools of the Region.
  
• To foster the development of youth cricket.
  
• To establish and participate in competitions at all levels within the Region.
  
• To recruit, train and develop male and female players for national and international competition.
  
• To liaise with local and state officials on matters pertaining to the development of cricket.
  
• To insure that all games under the jurisdiction of the Region are conducted in accordance with the laws of cricket, and the traditions and spirit of the game.
  
• To unite all leagues under one administration.
  
• To improve existing cricket grounds and facilities and to acquire facilities of international standard.
  
• To disseminate relevant information to the public.
  
• To work closely with consulates of cricket playing nations, Universities and other affiliate organizations to develop the game.
  
• To recruit, train and certify coaches at all levels.
  
• To develop a pool of qualified umpires.
• To be able to finance the development programs by contracting and working with reputable professional marketing corporations.
  

• The initial government of the Region shall be vested in an Executive Council appointed by the two Regional Directors. The Executive Council shall establish policies and guidelines for the proper operation of the Region and monitor and supervise the implementation of such policies.
• The Executive Council shall have jurisdiction over the administration of cricket in the Region.
  

• The Executive Council of the Region shall comprise:
  
  • Two Regional Directors
    
  • Assistant Director of Operations
    
  • Assistant Director of Marketing and Finance
    
  • Assistant Director of the Secretariat
    
  • Assistant Director of the Treasury
    
  • Assistant Director of Information and Public Relations.
    
  • League Presidents who do not fall under any of the categories above
    

• The Assistant Directors of the first Executive Council shall serve for an interim period and for two consecutive years thereafter unless removed from office pursuant to Article V11.
• The interim period shall (a) commence on the date of the adoption of the constitution and end on the date the results of the 2002 director's election is announced by the auditor or (b) January 31, 2003, whichever is earlier.
  

• The senior Regional Director, on the date of the adoption of this constitution shall be the chairman for the interim period and for two years thereafter. The Junior Director shall be the Vice Chairman for the same period. The senior Director shall be the director with more continuous time of service as Director of New York Region. If new Directors are elected prior to January 31, 2003, they shall automatically be admitted as members of the Executive Council.
  
• After January 31, 2003, only the two elected Directors shall sit on the Council. The Senior Director shall be Chairman and the other shall be Vice Chairman. If both Directors are elected at the same election, the senior director shall be the one with more votes. If both Directors have the same amount of votes, the Executive Council shall elect one of the Directors, chairman and the other vice chairman. The Directors shall have no vote in that election.
  

• The Chairman shall function as the Chief Executive Officer of the Region and shall supervise the administration and all departments of the Region. The Chairman shall preside at all meetings of the Executive Council, and at the Annual General Meeting of the Region.
  
• The Chairman shall be empowered to make decisions on behalf of the Region for the expeditious day-to-day operations of the Region.
  
• The Chairman, in consultation with the Executive Council shall appoint sub committees and their chairpersons and shall rule on all reports submitted by said committees. The Chairman, in consultation with the Executive Council, shall establish guidelines for the selection and operation of the committees.
  

• In the absence of the Chairman, the Vice Chairman shall act on his behalf and in such a situation he shall have the rights and privileges as if he were Chairman.
  
• The Vice Chairman shall attend to duties assigned to him by the Chairman.
  

• Vacancies on the Executive Council, except those for directors and league presidents, shall be filled by a majority vote of the Council on a candidate nominated by the chairman.
  
• Assistant Directors may be removed from office by a majority vote of the Council for failing to perform their duties or for acting in a manner that is detrimental to the interests of the New York Region.
  

• Full membership shall be available to all cricket clubs, which are members of the cricket leagues of the Region and registered as members of the United States of America Cricket Association.
  
• Associate membership shall be available to any club or association that are not eligible for full membership.
  
• Honorary membership shall awarded persons or organizations in recognition for their substantial contribution to cricket in the Region.
  

• An Assistant Director appointed by the Chairman will administer the Secretariat. The Secretariat shall be comprised a Secretary, Assistant Secretary and a Statistician.
  
• The Secretary shall take and maintain minutes of all meetings of the Executive Council and the Region, attend to all correspondence and send out notices for meetings. The Secretary shall maintain a copy of the constitution, rules of competitions and all legal documents and shall have them available for inspection by the members after adequate notice.
  
• The Assistant Secretary shall maintain a list of all member clubs, information about the contact persons and information about their top players. The Assistant Secretary shall also be in charge of all registration. The Assistant Secretary shall represent the Secretary when the latter is not available.
  
• The Statistician shall compile and produce all relevant statistical information required by the Region.
  
• The Secretariat shall perform all duties assigned by the Executive Council.
  

• An Assistant Director appointed by the Chairman shall administer the Department of Operations. The department shall include the following:
  
  
  • Grounds & facilities.
  • Discipline and Code of Conduct
  • Cricket Competitions, rules and playing conditions.
  • Coaching
  • Selection
  • Umpiring and scoring
    

• An Assistant Director appointed by the Chairman shall administer the Department of Operations. The duties of this department shall be as follows:
  
  
  • Identify reputable marketing agencies to secure funds for the programs of NYCR.
    
  • Negotiate favorable marketing agreements on behalf of the region.
    
  • Identify and recommend avenues of financing.
    
  • Identify and recommend sponsors.
    
  • Obtain sponsorship for our regional teams and competitions.
    
  • Promote fundraising activities on behalf of the region
    

• An Assistant Director appointed by the Chairman shall administer the Department of the Treasury
  

• The Treasurer shall have care and custody of the funds of the Region. The Treasurer shall prepare and maintain records of all financial transactions conducted on behalf of the Region.
  
• The Treasurer shall open and manage accounts at banks or other financial institutions approved by the Executive Council.
  
• The Treasurer shall endorse in the name of the Region and deposit all money collected, in the said financial institutions within 5 days after receipt.
  
• The Treasurer shall disburse money only upon receipt of an approved voucher signed by the Chairman and shall obtain the authority of the Chairman prior to the withdrawal of any funds.
  
• The Treasurer keep records of all receipts, disbursement, assets and liabilities
  Financial Secretary
  
• The Financial Secretary shall conduct a monthly reconciliation of the financial transactions of the Region and shall submit from time to time financial statements as requested by the Executive Council.
  
• Upon request, shall, with reasonable time, make available for inspection by any member, the financial books of the Region.
  
• He shall file a complete and adequate tax returns to any government agency as requested.
  
• He and the Treasurer shall prepare an annual financial report to be presented at the Annual General Meeting of the Region.
  

• An Assistant Director appointed by the Chairman shall administer the Department of Information and Public Relations. The duties of this department are as follows:
  
  • Develop and maintain the regional website.
    
  • Develop a program to make money from the website.
    
  • Create and maintain a database of all aspects of the Region.
    
  • Create a bi-monthly regional newsletter and forward it to affiliate organizations.
    
  • Communicate the objectives of New York Cricket Region to the public.
    
  • Document all media outlets, which may be used to convey the Region's message.
    

• The Chairman on recommendation from the Executive Council shall appoint the Advisory Council. The Advisory Council shall be composed of persons of high repute in the Region, knowledgeable in the fields of politics and business operations and who are not involved in the everyday operation of cricket.
  
• This Council shall offer advice to the Executive Council on particular matters when requested to do so. The members of the Advisory Council shall be conversant with the constitution of the Region and shall be the final arbiter of any constitutional issues referred to it by the Executive Council.
  
• The Council shall elect a Chairman and Secretary and shall meet as often as it deems necessary.
  

• An Annual General Meeting of the Region shall be held on the first Saturday of March of each year at a time and place to be decided upon by the Executive Council. The Secretary shall notify all members of the date, time, place and agenda at least 21 days before the scheduled date of the meeting.
  
• Minutes of the meeting shall be sent to the members no later than 21 days after the meeting.
  

Regular Meetings of the Executive Committee

• The Chairman at least once per month shall call regular meetings of the Executive Council.
  
• The Secretary shall notify all members of the date, time, place and agenda at least fourteen days before the scheduled date of the meeting. Minutes shall be submitted to the members of the Council within ten days after a meeting.
  

Emergency Meetings

• The Chairman or the Assistant Director in charge of the department on 24 hours notice to discuss issues of extreme importance where time is of the essence may call emergency meetings of the Executive Council or any department.
  Department Meetings
  
• The Assistant Director, in charge of each department shall call a meeting at least once every month. The minutes of the meeting shall be submitted to the Executive Council within seven days after the meeting.
  

Committee Meetings

• The Chairmen of committees shall call meetings as often as necessary to carry out the assigned functions. Minutes of each meeting shall be submitted to the head of the department and the Secretary of the Region within seven days after a meeting.
  

• A 51% majority of members of the Executive Council shall constitute a quorum for Executive Council meetings.
  
• A 51% majority of member clubs shall constitute a quorum for the Annual General Meeting or a Regular General meeting.
  
• A 51% majority shall constitute a quorum at meetings of the Executive Council and committees.
  
• If an Annual General Meeting or a Regular General meeting were cancelled due to the lack of a quorum, the Secretary shall provide notice for a second meeting and the members present for the second meeting shall constitute a quorum.
  

• Each member shall pay annual membership dues to the Region each year no later than the date of the AGM. The amount of dues shall be set by the Executive Council.
  
• Clubs that do not pay their dues on time shall be suspended from participation in regional activities.

• At meetings of the Executive Council, the Assistant Chairman, each Assistant Director and each League President or his designee shall be entitled to one vote. The chairman shall have no vote except in the case of a tie vote.
  
• At committee meetings each member shall have one vote. The Chairman shall vote only in the event of a tied vote.
  
• At general meetings, each full member club in good standing shall have one vote. All motions shall be carried by a simple majority vote.
  

• Proxy votes may only be cast at a meeting of the clubs or at a meeting to amend the constitution. The proxy shall be in writing, signed by the maker and submitted to the
• Chairman of the meeting through regular mail, or presented in person or by bearer immediately after the commencement of the meeting.
  
• The proxy shall be in a sealed envelope and shall only be opened in the presence of the other attending members.
  

• The annual financial business of the Region shall commence on the first day of February and end on the 31st. day of January of the following year.
  
• All members responsible for activities where funds of the region were utilized shall provide a financial report to the Chairman within two weeks after the activity has been completed or no later than 21 days before the end of the financial year, whichever is earlier.
  
• Funds of the Region shall be disbursed only to satisfy the legitimate and reasonable business expenses of the Region and shall not be distributed without the approval of the Executive Council.
  
• The Treasurer or his assistant, in financial institutions approved by the Executive Council, shall deposit money paid to the Region. The Executive Council shall authorize three signatures for each account and funds may not be disbursed without the signatures of two of the three persons.
  
• The annual financial report of the region shall be audited by external auditors and shall be presented to the Executive Council no later than February 21 of each year.
  

• Each league hereby agrees to honor the disciplinary measures of the other leagues or of the Region. If any player is suspended or expelled by a league or is ineligible to play in that league for any reason, the league shall forthwith convey in writing that information to the secretary of the region.
  
• If a player is under suspension, he may not play for the region or any other league until that suspension has been lifted.
  
• If a player is ruled ineligible to play in his league, he may not play in another league until such ineligibility has been removed.
  
• If a league expelled a player no other league may knowingly accept him as a member of their league within 12 months of his expulsion.
  

• Any provision of this constitution may be amended by a two thirds majority vote of member clubs in good standing, either in person, proxy, mail or electronic means, at a meeting called specifically for that purpose.
  
• The amendment shall be submitted, in writing, signed by at least 30 clubs, to the Secretary. The Executive Council shall set the date for the meeting within 14 days after receipt by the Secretary and the clubs shall be notified at least 14 days prior to the scheduled date of the meeting.
  
• An amendment, which fails to obtain a two-thirds majority vote, may not be introduced again within 6 months.
  

In the event of dissolution of the Region, whether voluntarily, involuntarily, or by operation of Law after payment of legitimate debts, the remaining assets shall be distributed to the American Red Cross.